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Project Manager

Company: Amick Brown, LLC
Location: Sunnyvale
Posted on: April 3, 2021

Job Description:

Amick Brown is seeking an experienced--Project Manager, Facility Planning, and Projects--for our direct client.

Location: Sunnyvale, CA
Duration: 1 Year

The real Estate, Facilities, and Construction Management team supports our Client. They assess, develop, grow and lead maintenance of client's facilities to provide engineering research and development, manufacturing, workspace, and amenities for their talent through global processes supporting every employee as they contribute to their business.

Job Roles and Responsibilities

  • Responsible for overseeing the design and construction of the Client's manufacturing facilities, offices, and tenant improvements.
  • The full responsibility of project reporting from preconstruction through project closeout.
  • Includes responsibility for developing and maintaining the processes for construction management.
    • Project Inititation
    • Process Document Repository
    • Construction Safety--
    • Capital Process--
    • Procurement Process
    • Mechanics Liens Process
    • Design Review Process
    • Construction Process
    • Commissioning Process
    • Startup & Turnover Process
    • KPI Process
    • Regulatory Process
    • Manage and improve the construction safety program.
      • Include reviews of contractor TCIR reporting.
      • Manage the quarterly TCIR KPIs to maintain less than 50% of the national construction average.
        • Manage the construction spending to within 5% of the quarterly forecasts.
          • Includes quarterly reporting and forecasts with S-curve and bell-curve analytics.
          • Manage risk-assessment analysis for each project and its potential impact on operations, schedules, scopes, and finances.
          • Manage the work in BIM360 construction management software.
          • Work in SAP, MS Office (Word, Excel, PowerPoint, MS Project), Power BI, and Tableau.
          • Manage construction documents - all disciplines - architectural, mechanical, electrical, plumbing, structural, life safety, civil, and site.
          • Provide analytical reporting using dashboards, monthly, quarterly, and annually.
          • Highly effective communication skills - writing and speaking skills through written proposals, meeting facilitation, and oral presentations.
          • Ability to work well in a fast-paced, team environment, taking a leadership role, and dealing with ambiguity effectively.
          • Track the Management of Change (MOC) procedure to learn from changes requested by members of the organization. Organizational learning refers to the capacity of an organization to learn constantly.
          • Track the Best Known Methods (BKM) procedure (BKM).
          • Support the Business Continuity Planning (BCP).
          • Establish monthly, quarterly, and annual reporting structures.
          • Manage the Requests for Proposals (RFP's) process to ensure an even bidding field on all awards over $200K.
          • Review Master Service Agreements are in place for all contractors and vendors chosen to perform work. Renew all MSA's upon expiration.
          • Provide dashboards for each project to show scope, schedule, and budget revisions.
          • Manage the folders, file structure, and storage of all files for the Space Planning and Capital Projects.
          • Manage the document control system to manage RFI's and communications with the contractors and architects.
          • Manage the Site Incident Prevention Plan (SIPP) to align the various groups before operations or construction work is performed in buildings.
          • Review the Mechanics Lien process.
          • Manage the construction specification process for the labs, cleanrooms, and engineering spaces.
          • Manage the construction safety process specifically for capital projects to ensure that on-site vendors and contractors are following the requirements identified by the Client's EH&S department.
          • Manage and track the Key Performance Indicators (KPI's).
            • Establish and define the process for the Key Process Indicators for measuring the success of the financial controls, scope, schedule, improved processes, and Playbook for the capital projects.
            • Manage the Project Management team and track the processes for each member for each project.
              • Bidding, Requests for Proposals (RFP's).
              • Work with Procurement to bid on the project.
              • Review Master Service Agreements are in place for all contractors and vendors chosen.
              • Vendor prequalification - work with Procurement to qualify each vendor.
              • Work with Legal for contracts for each vendor.
              • Ensure standards, playbooks, and planning documents are in place.
              • Manage and monitor cost control and cash flow relative to the master budget.
              • Manage the design review process.
                • Schedule Design Reviews early in the process including the recommended reviews of 30%, 60%, 90%, IFC.
                • Validate all stakeholder names for the reviews and validate who is required for sign-off. The result of the Design Review includes comments, clarifications, details, additions, or changes that get incorporated into the final design.
                • Ensure that Design is fulfilling its requirements (for example 60% means 60% for all aspects of the design).
                • Programming Design Review:
                  • Interview the stakeholders for their project requirements.
                  • Develop the goals and strategies for the project.
                  • Develop a Basis of Design document.
                  • Develop a scope of work to guide the design.
                  • Schematic Design Preview (SD)
                    • Go or No-Go for all stakeholders before proceeding to DD.
                    • Ensure that the initial design direction maps to the business goals and user needs, and to review the design for alignment with broader initiatives and possible integration with other product designs.
                    • Detailed Design Review (DD)
                      • Use this step to confirm that the design meets the required design standards. The design at this point should include tenant improvement, mechanical, electrical, plumbing, and process piping drawings.
                      • Permit Set Design Review:
                        • Use this step to review the design as understood by the engineers, consultants, and contractors and match it with the original programming.
                        • The issue for Construction Documents (CD) Review
                          • Use this step to review the design as understood by the contractors and permit agencies.
                          • Identify Stakeholders for each project.
                            • For each project, the Project Manager and team must determine which functions need to become involved.
                            • Review the Contact list, identify and add any additional stakeholders.
                              • IT and AV: Global Information Systems
                              • AV: Telepresence Rooms
                              • Security
                              • Space Planning (Furniture, etc)
                              • Mailroom, Copiers
                              • Food Services and Cafeteria
                              • Facility Services
                              • Manufacturing
                              • Lab and engineering operations
                              • Warehouses
                              • Real Estate
                              • Individual Business Units
                              • Collect as-builts or existing drawings.
                              • Interview contractor(s) to coordinate design reviews with the Client insurance firm, including review and comment. The insurance company may offer alternatives to design solutions and specifications that improve risk profile.
                              • Develop a list of long-lead materials and equipment. Establish procurement plan; monitor long leads. Identify early design packages for long leads if required. Long Lead list to be approved by the client
                              • Develop a Permitting Plan and incorporate it into the Budget and Schedule.
                              • Ensure standards, playbooks, and planning documents are in place.
                              • Initiate value engineering and constructability reviews.
                              • Establish a Risk Register to track items that could impact construction.
                              • Develop a detailed construction schedule.
                              • Perform progressive cost ROM during design.
                              • Establish bid meetings and walks for the procurement process.
                              • Develop EH&S plan with Subcontractors. Contractor to ensure 100% contractor training completion and acceptance on clients EH&S Contractor Safety Program before beginning any work.
                              • Submit final scope of work for client's approval.
                              • An estimate will also need to address the client's internal stakeholders in developing final costs. This includes client stakeholder groups.
                              • Manage the Construction
                                • Recommend contractors, vendors, and consultants.
                                • Participate in the RFP process for the selection of contractors, vendors, and consultants.
                                • Integration of Construction Schedule from Project Owner and the General Contractor into the overall project schedule and manage all dependencies.
                                • Review the Architect's construction documents against pricing documents to ensure completeness and accuracy before construction commencement.
                                • Provide and update the status in weekly project meetings, conference calls, and applicable site review meetings including documenting the status and progress of the project in meeting minutes.
                                • Answer/follow up on any questions/issues from Corporate, Local Team, General Contractor, or Architect.
                                • Manage construction documentation approval process; perform "gatekeeper" function to ensure internal team approves documents.
                                • Monitor delivery of all signatures needed on construction documents to avoid any delay in project completion.
                                • Manage the arrangements for the completion of the appropriate contract documents by the Project Consultants.
                                • Monitor construction progress including attendance at construction meetings or other necessary meetings about performance, schedule, and budget. This is in addition to running weekly Project meetings.
                                • Manage and inform the client of the funds expended and monitor cost control and cash flow relative to the Mas
                                  --
                                  Amick Brown is an Information Technology consulting company specializing in ERP, Data Analytics, Information Security, Application Development, Networking, and Cloud Computing. The company was founded in 2010 and is headquartered in San Ramon, California.

                                  Regular full-time employees are eligible for the following Amick Brown provided benefits:--
                                  • Health
                                  • Vision
                                  • Dental
                                  • 401k with company match
                                  • Paid time off
                                  • Sick Leave
                                  • Short-Term Disability
                                  • Life Insurance
                                  • Wellness & Discount Programs

Keywords: Amick Brown, LLC, Sunnyvale , Project Manager, Professions , Sunnyvale, California

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