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Sr. Occupancy and Space Planning Manager

Company: Intuitive Surgical
Location: Sunnyvale
Posted on: February 24, 2021

Job Description:

Sr. Occupancy and Space Planning Manager At Intuitive, we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. Our mission is our guiding force; our culture is the DNA that makes us unique. As a pioneer in robotic-assisted surgery (RAS), we have been expanding our innovations through technology to help make a difference in the world. For 25 years, human ingenuity has guided our journey to help solve some of healthcare's complex challenges. We believe a great idea can come from anywhere-inclusion and mutual respect are vital to our culture. We value character grounded in integrity, a strong capacity to learn, the energy to get things done, and diverse experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and strive to achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together,--let's--help to advance the world of minimally invasive care.-- If you exemplify our values and want to be part of Company that is really passionate about providing value for the patients and customers we serve, this is the role for you. Primary Function of Position: As Senior Occupancy Planning Manager, you will be responsible for leading our strategic occupancy planning, program management, workplace design, and moves team. As a "player coach" you will work side-by-side on projects with your team of occupancy planners, workplace designers and MAC professionals. You will work with your team and engage with cross-disciplinary staff to conceive, design, and develop programs, policies, and processes to be used as our global playbook. You and your team will be responsible for developing our global design playbook. You will be responsive, flexible, and able to succeed within an open collaborative peer environment. In this role, you will:

  • Be the leader and accountable for strategic occupancy planning, scenario planning, programmatic strategy, space planning, and workplace design, and design standards for global facility projects.
  • Lead development of workplace strategies for internal business functions that support collaboration and productivity and are aligned with company objectives. This includes change management, business case development, and tracking design trends that impact space requirements.
  • Take business requirements and translate to occupancy planning and space utilization plans. Develop, manage, and implement space solutions to maximize safety, efficiency, and foster innovation.
  • Lead our occupancy planning and workplace design efforts for the post-covid workplace
  • partner with project managers, facility managers and engineers on multiple facility design and construction projects - supporting program management, facilitation, work prioritization, planning and task delegation. Identify and drive process improvements and program enhancements for existing programs.
  • Periodically represent our facility operations team within cross-functional teams and the organization at large. Use previous experience to influence innovation and negotiate to drive and ensure resolution of all technical and process issues.
  • Report on or support program updates on a weekly, monthly basis to all levels of the organization. Highlight risks and opportunities with the project teams and senior leadership. If you are a hands-on leader, this is a great opportunity to bring your experience to Intuitive's workplace, shaping our future. Roles and Responsibilities:
    • Lead occupancy planning, provide workplace design standards, review architectural plans, serve as a design liaison between architect and internal user, support with test fits, and lead move management on large capital project.
    • Support project management, strategic sourcing, and procurement teams with selection of service providers and vendors, including architects, engineers, FF&E, and other specific consultants.
    • Partner with Project Management leaders on design management - provide input and review of conceptual, schematic, and design development plans, and construction documents for consistency with our design playbook. Input required for architectural, interiors, furniture, transition planning and closeout. OCCUPANCY PLANNING:
      • Oversee development of occupancy analysis reporting to effectively communicate occupancy/vacancy ratios, headcount projections, and workplace conditions. Develop occupancy scenario plans, analyze workplace data, and engage with internal customers to develop innovate solutions.
      • Customer interface at all levels for gathering and validating headcount growth projections, lab equipment deployment, and all programmatic space requirements. Translate into test fit layouts and socialize for approval.
      • Negotiates space among user groups to maximize use of real estate while enhancing adjacencies to improve collaboration and workflow.
      • Manage space planning on Centerstone to ensure integrity of data.
      • Manage relocations, working closely with project managers and internal customers. Develop and execute project planning activities, timing of group moves/relocations, migration and phasing plans, stack and block plans, test-fits and final relocations, assuring smooth, organized transitions on each project. WORKPLACE STRATEGY AND DESIGN:
        • Lead workplace strategy and design, including assessing workplace needs, measuring work environment efficiency, effectiveness, and experience, and proposing changes to strategies.
        • Bring insight to Intuitive on external workplace strategies and related innovations that may be appropriate for our firm to consider.
        • Lead our companywide post-covid workplace strategy and design efforts.
        • Understand critical business / work processes and help develop workplace models that align with our business goals.
        • Assist in the development of change management strategies and plans that maximize employee adoption and usage of new work environments. RELOCATION SERVICES:
          • Lead our relocation services efforts including moves, adds and changes teams
          • Provide guidance, support and oversight for move managers with focus on our US portfolio
          • Periodically provide input and support regarding moves outside the US on an as needed basis. Skill/Job Requirements:
            • Minimum Bachelor's Degree in architecture, interior design or business from an accredited institution.
            • Minimum 15 years of direct, progressive professional experience in the management of the space utilization, occupancy planning of commercial buildings (general administration, R&D, manufacturing), space planning workplace design, and related disciplines.
            • Minimum 5+ years of experience as a people leader
            • Knowledge of application of local, state, federal regulations: building, mechanical, electrical, plumbing, fire protection, OSHA, LEED, Cal-Green, ADA, and IBC. Familiarity with building codes used in markets outside the US is a plus.
            • Strong skills: MS Office: Word, Excel, PowerPoint, Project, CAFM, Serraview, occupancy planning software, and space data management solutions, IWMS, and dashboard reporting using Tableau or other data visualization tools.
            • Proficient in reading construction documents - all disciplines - architectural, mechanical, electrical, plumbing, structural, life safety, civil and site.
            • Experience working on large-scale campus and portfolio-wide strategy and occupancy planning projects
            • Strong analytical skills.
            • Excellent business judgment, strong written and oral communication skills, and a practical, common sense approach to getting things done.
            • Highly developed interpersonal skills and decision facilitating expertise, with strong ability to lead internal and external resources, and demonstrated ability to communicate effectively with people at all levels, from individual contributor to executive leadership.
            • Highly effective communication skills - writing and speaking skills through written proposals, meeting facilitation, oral presentations.
            • Ability to work well in a fast paced, team environment, taking a leadership role and dealing with ambiguity. Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for--employment qualified--applicants with arrest and conviction records in accordance with fair chance laws.--

Keywords: Intuitive Surgical, Sunnyvale , Sr. Occupancy and Space Planning Manager, Professions , Sunnyvale, California

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