Senior Administrative Assistant, Discovery
Company: Pharmacyclics, LLC
Posted on: September 15, 2019
Pharmacyclics is committed to the development and commercialization
of novel therapies intended to improve the quality and duration of
life and to resolve serious unmet medical needs for cancer
patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie
(NYSE:ABBV), a global, research-based biopharmaceutical company.
Oncology is a key therapeutic area for AbbVie, with a portfolio
consisting of three marketed products and a pipeline containing
multiple promising new molecules that are being studied in more
than 200 clinical trials for over 20 different types of cancer.
More than 1,200 Pharmacyclics and AbbVie research scientists,
clinicians, marketing, operations and corporate professionals work
in the San Francisco Bay Area. They combine their expertise in
immuno-oncology, stem cells, and cell-signaling with their
knowledge of bispecific antibodies, antibody-drug conjugates
(ADCs), and covalent-inhibitor technologies to discover and develop
novel cancer treatments. Together, we are striving to outsmart
cancer. To learn more about us, please visit us at
http://www.pharmacyclics.com/ General Position Summary/Purpose:
Provides administrative support to Head of Discovery, Project
Leaders and Discovery Departments. Key Accountabilities/Core Job
Responsibilities: Organize and maintain calendar meetings.
Exercises considerable judgment and discretion in handling requests
for appointments and ensures all parties are informed of and kept
abreast of schedules and schedule changes and conflicts.
Coordinates travel arrangements; completes expense reports and
processes invoices; ensures that correct account codes are used .
Coordinates the planning and preparation of internal and external
meetings. Activities include but are not limited to: planning and
finalizing meeting facilities and room assignments; assisting
presenters with finalizing presentations; coordinating meeting room
setup, including audio visual and refreshments; creation and
finalization of hard-copy presentation materials, and other tasks
as assigned. Assist in logistics for external collaboration
projects, workshops, and forums, including preparing agenda and
minutes, printing and distributing material, tracking action items,
and checking on the follow-up and closure of actions Meets and
greets visitors in a courteous and professional manner. Composes,
types, and distributes professional correspondence and memoranda,
E-mails and faxes, using individual initiative and as assigned.
Proofreads and edits material for grammatical and factual accuracy
to ensure that final documents are accurate before distribution is
made. Creates PowerPoint presentations and some spreadsheets as
required . Leads administrative support on departmental project or
activity that requires administrative assistance. Participate in
routine and ad hoc Discovery meetings and other meetings as needed
Orders and maintains adequate inventory of office supplies.
Performs general clerical duties including but not limited to
filing, photocopying, faxing, and mailing. Prepares work agreements
and proposals and maintains appropriate records and files. Assists
with special projects as assigned. Serves as a back-up to other
administrative staff when needed. Demonstrates a high level of
professionalism in dealing with confidential and sensitive issues.
Performs other duties as assigned by supervisor. Qualifications:
Excellent verbal and written communication skills. Keystroke a
minimum of 50 wpm. Professional appearance and demeanor.
Self-motivated, versatility, flexibility, and a willingness to work
within constantly changing priorities with enthusiasm. Acute
attention to detail. Commitment to excellence and high standards.
Ability to problem solve as needed to meet deadlines Ability to
work on complex projects with general direction and minimal
guidance. Ability to deal effectively with a diversity of
individuals at all organizational levels. Ability to work
independently and as a member of various teams and committees. Good
judgment with the ability to make timely and sound decisions.
Strong interpersonal, organizational, problem-solving, and
analytical skills; able to multi-tasking and to manage priorities
and workflow. Experience: 2-5 years of experience as an
administrative assistant. Dependable, flexible, ethical and
hard-working professional - must be a team player. Must be
proficient with Microsoft Word, PowerPoint and Outlook. Excellent
written skills with attention to detail, time management and
organizational skills. Ability to communicate effectively with
outside contacts and all levels of company personnel Education
Requirements (degree, certifications, etc.): Associate's degree
(A.A.) or equivalent . Bachelor's degree highly preferred. Equal
Opportunity Employer Minorities/Women/Veterans/Disabled
Keywords: Pharmacyclics, LLC, Sunnyvale , Senior Administrative Assistant, Discovery, Other , Sunnyvale, California
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