Project Coordinator

Company: Collabera
Location: Stanford
Posted on: June 3, 2025

Job Description:

Job Title: Contract Services Administrator/Project Coordinator

Do you have the right skills and experience for this role Read on to find out, and make your application.

Location: Stanford, CA 94305 - Onsite Role

Duration: 5 Months (Extension/Conversion will be based on performance)

Pay Rate: ($28-$29.71) hourly

Shift timing/schedule: 7 AM- 4 PM PST

Description:

Top 3 requirements to hire?
Smartsheet and Excel.

Proficient in data entry.

System setup.


Requirement:
Administrative experience in calendaring, inventory management, or similar roles.

Exposure to facilities management, contracted services, or regulatory compliance is advantageous.


Technical Background:
Proficient in data entry and system setup.

Understanding of asset and vendor management practices.

Experience with MS Excel and Smartsheet, including advanced functions like VLOOKUP.


Document Handling:
Scan, rename, upload, and email elevator paperwork, fire testing reports, and other compliance documents.

Ensure accurate labeling and filing according to standardized naming conventions.

Maintained detailed records of sent items and created a central repository for easy retrieval.


Error Reduction:
Develop and use a quality control checklist to verify accuracy at each step.

Periodically review document management practices to minimize errors.

Coordination:


Vendor Management:
Implementation Plan


Duties:
Scan, upload, label, file, and email documents accurately and efficiently.

Gather and organize initial data from existing records and stakeholders.

Create structured systems (databases, calendars, and folders) for tracking and scheduling.

Use MS Excel and Smartsheet for efficient data management, including VLOOKUP functions.

Test and refine tracking and compliance processes.

Provide weekly updates on progress and identify areas for improvement.

Keywords: Collabera, Sunnyvale , Project Coordinator, Other , Stanford, California