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Executive Assistant, Design

Company: LinkedIn
Location: Sunnyvale
Posted on: June 22, 2022

Job Description:

Company DescriptionLinkedIn is the world's largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We believe amazing things happen when we work together in an environment where everyone feels a true sense of belonging, and that what matters most in a candidate is having the skills needed to succeed. It inspires us to invest in our talent and support career growth. Join us to challenge yourself with work that matters.Job DescriptionAt LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what's best for you and when it is important for your team to be together.We are looking for an Executive Assistant to provide comprehensive administrative support to our senior-level executives. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors, visitors, and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of the executive team and flexibly accommodating work schedules.Responsibilities:

  • Collect and prepare information for use in presentations/meetings of executive staff, LinkedIn employees and external individuals
  • Document meeting minutes and manage action items
  • Plan, organize and manage multiple calendars
  • Coordinate all executive travel arrangements with the expectation of heavy travel and significant changes on short notice
  • Organize all meetings, vendor/customer reviews and special events (department all-hands or off-sites, including ski trip and monthly outdoor events) on behalf of your manager
  • Manage and reconcile expense reports, purchase requisitions submissions and contract submissions
  • Provide back-up support for other executive administrators
  • Work with the HR, Finance, Legal and other teams on reporting and reconciliation
  • Adhere to LinkedIn's corporate policies and guidelines
  • Work with external customers and manager c-level meetings
  • Special projects as assignedQualificationsBasic Qualifications:
    • 5+ years of experience in executive administrationPreferred Qualifications:
      • Experience with project management and contract development/execution
      • Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
      • Excellent communication and analytical skills, specifically related to budgets and projects
      • Demonstrated ability to be proactive, take initiative and exercise good judgment, discretion and confidentiality in all tasks
      • Ability to create or modify processes and scale best practices across the organization
      • Ability to quickly learn and adopt new technologies and be flexible
      • Ability to work in a fast-paced, startup environment
      • Ability to work exceptionally in a cross functional environment
      • Positive attitudeAdditional InformationEqual Opportunity StatementLinkedIn is committed to diversity in its workforce and is proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn is an Affirmative Action and Equal Opportunity Employer as described in our equal opportunity statement here: https://lnkd.in/equalemploymentopportunity2017. Please reference the following information for more information: https://legal.linkedin.com/content/dam/legal/LinkedIn_EEO_Statement_2020.pdf. Please reference the following information for more information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf for more information.LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at accommodations@linkedin.com and describe the specific accommodation requested for a disability-related limitation.Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:
        • Documents in alternate formats or read aloud to you
        • Having interviews in an accessible location
        • Being accompanied by a service dog
        • Having a sign language interpreter present for the interviewA request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.San Francisco Fair Chance Ordinance Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.Pay Transparency Policy Statement As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.Global Data Privacy Notice for Job Candidates Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.

Keywords: LinkedIn, Sunnyvale , Executive Assistant, Design, Other , Sunnyvale, California

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