Executive Assistant

Company: Fiserv, Inc.
Location: Sunnyvale
Posted on: May 15, 2022

Job Description:

Executive Assistant

Location: Sunnyvale, California

Reports to: SVP ( Head of Clover Network)

Can you connect passion to purpose? We are looking for an experienced executive assistant who has the enthusiasm and skills to help the Head of Clover and the leadership team operate efficiently so that we all continue to innovate and build solutions that help small businesses run and grow.

This role reports to the Head of Clover and is based in Sunnyvale, California.

What does a great executive assistant do?

* Provides administrative support to the Head of Clover and the leadership team and works with multiple senior leaders across the organization.


* While displaying a positive and professional manner, the executive assistant will act as the front-line contact for the leader by responding to inquiries.


* Possesses the ability to exercise independent judgment to make administrative decisions, take action in the executive's absence, follow established procedures and protocols, and escalate issues accordingly with the appropriate sense of urgency.



As an Executive Assistant, you can look forward to:

* Proactively managing day-to-day schedules in such a way that the leadership team is able to complete their obligations in an organized, efficient way.


* Resolving conflicting time demands to ensure a schedule based on business priorities. General exec preparedness for each day (e.g. daily calendar/reading packet)


* Handling a wide variety of situations involving administrative functions including scheduling appointments, meeting preparation and travel itineraries.


* Establishing and maintaining highly confidential files and records and preparing reports and presentations including gathering and summarizing complex/confidential data.


* Composing written descriptions of results, prepares reports/presentations, and makes interpretations and recommendations as appropriate.


* Coordinate internal and external meetings including but not limited to team meetings, client meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.


* Executes all general administrative duties (e.g., business travel coordination and booking, expense submission, etc) in seamless fashion.


* Builds and maintains relationships with internal and external stakeholders to ensure efficiency of processes.


* Monitors executive email for urgent items, meeting requests, etc.


* Maintains confidentiality and integrity regarding sensitive matters.


* Serves as Office Services coordinator for Sunnyvale office which includes managing vendors that provide snacks and beverages for the office, managing floor plan and other light office management related activities.


* Assists team with projects as needed



Basic qualifications for consideration: (experience, education, skills):

* Minimum of 5+ years proven success as an Executive Assistant to senior level executives in a fast-paced environment


* High level of proficiency with MS Office (O 365), and G Suite (Gmail, Google Meet, Google Docs)


* Proven ability to maintain confidentiality


* Strong interpersonal skills to interact with all levels of personnel.


* Must be highly organized and possess excellent written and verbal skills.


* Ability to handle multiple tasks and changing priorities while maintaining a high degree of accuracy and professionalism.


* Strong time management skills with the ability to manage multiple aggressive deadlines at a time.


* High School Diploma or equivalent required; Associates Degree preferred.


* Travel: 5%



Clover delivers the leading Point of Sale system with an elegant end-to-end solution that incorporates beautiful devices, cloud-based POS software, payments processing, platform API's for third-party developers, and an ecosystem with over 220 apps. The Clover platform delivers solutions in a scalable and modular fashion that powers tiny merchants through large football stadiums, supporting millions of transactions daily. Our devices and platform form the backbone of millions of payment interactions between merch

In order to protect our Fiserv community, Fiserv requires all newly hired employees in the United States to be fully vaccinated before their start date. Proof of vaccination will be a condition to hiring. Fiserv complies with all applicable laws regarding the reasonable accommodation of individuals with disabilities and/or sincerely held religious beliefs.

This role is not eligible to be performed in Colorado

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Keywords: Fiserv, Inc., Sunnyvale , Executive Assistant, Other , Sunnyvale, California