Event Coordinator (Sunnyvale, CA)

Company: Intellipro Group Inc
Location: Sunnyvale
Posted on: February 20, 2021

Job Description:

Project Overview:The Google Advanced Solutions Lab hosts senior executives, customers, prospects and partners at our MTV campus. Our objective is to design and deliver meetings that transform our client relationships to be broader and more strategic, with a long-term, significant positive impact on our clients' businesses.Overall Responsibilities:Work hand-in-hand with the Briefing Managers to support briefings with basic logisticsSet-up conference rooms before customer arrivals dailyArrange swag bags in advance of briefings daily and weeklyManage swag merchandise inventoryManage swag ordering with vendors and in collaboration with the EBC Manager for budgetingManage and track swag and catering budgetOrder catering for each briefing and/or arrange reservations with Google CafesOrder other items as needed for briefings at the direction of the EBC ManagerProactively track swag, name tags and name tent inventory and alert the team when to orderTrack each briefing progress with logistics details and participate in weekly BriefingUpdate meetings with verbal progress reports for each briefingConfirm attendee names in advance and work with printing team to be sure EBC style name badges and tents are ready for each briefingGreet customers as needed during the dayCheck catering deliveries for accuracy and styleCommunicate proactively to the Briefing Manager updates and changes regarding logisticsAssist with some day-of briefing tasks related to the customer experienceTake photos of key elements of briefings periodically Post photos to the G+ page Additional logistics tasks as required per briefingTop 3 Daily Responsibilities:* Welcome and greet large groups of customers in addition be on-hand for multiple groups of customers ensuring white glove experience is displayed* Organize all catering activities from start to finish ensuring scheduling, deliveries accuracy and style are represented and met Scheduling and logistics for all non-ASL related training events hosted in the facilitySkill/Experience/EducationMandatoryRequired Skills:2 years experience in a client-facing role or working in direct support of customer eventsStrong ability to use understanding of Google collaboration toolsAbility to manage multiple projects simultaneously, including events coordination and schedulingSelf-motivated, articulate, cool under stress, excellent verbal, written communications and strong interpersonal skills.Must be willing to work flexible hours, i.e. attend after hours events roughly once per week.DesiredNice to have Skills (not required): Familiar with G-Suite Products (very helpful)BA/BS Degree required in any field (preferably Marketing or Hospitality)

Keywords: Intellipro Group Inc, Sunnyvale , Event Coordinator (Sunnyvale, CA), Other , Sunnyvale, California