Event Coordinator (Sunnyvale, CA)
Company: Intellipro Group Inc
Location: Sunnyvale
Posted on: February 20, 2021
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Job Description:
Project Overview:The Google Advanced Solutions Lab hosts senior
executives, customers, prospects and partners at our MTV campus.
Our objective is to design and deliver meetings that transform our
client relationships to be broader and more strategic, with a
long-term, significant positive impact on our clients'
businesses.Overall Responsibilities:Work hand-in-hand with the
Briefing Managers to support briefings with basic logisticsSet-up
conference rooms before customer arrivals dailyArrange swag bags in
advance of briefings daily and weeklyManage swag merchandise
inventoryManage swag ordering with vendors and in collaboration
with the EBC Manager for budgetingManage and track swag and
catering budgetOrder catering for each briefing and/or arrange
reservations with Google CafesOrder other items as needed for
briefings at the direction of the EBC ManagerProactively track
swag, name tags and name tent inventory and alert the team when to
orderTrack each briefing progress with logistics details and
participate in weekly BriefingUpdate meetings with verbal progress
reports for each briefingConfirm attendee names in advance and work
with printing team to be sure EBC style name badges and tents are
ready for each briefingGreet customers as needed during the
dayCheck catering deliveries for accuracy and styleCommunicate
proactively to the Briefing Manager updates and changes regarding
logisticsAssist with some day-of briefing tasks related to the
customer experienceTake photos of key elements of briefings
periodically Post photos to the G+ page Additional logistics tasks
as required per briefingTop 3 Daily Responsibilities:* Welcome and
greet large groups of customers in addition be on-hand for multiple
groups of customers ensuring white glove experience is displayed*
Organize all catering activities from start to finish ensuring
scheduling, deliveries accuracy and style are represented and met
Scheduling and logistics for all non-ASL related training events
hosted in the facilitySkill/Experience/EducationMandatoryRequired
Skills:2 years experience in a client-facing role or working in
direct support of customer eventsStrong ability to use
understanding of Google collaboration toolsAbility to manage
multiple projects simultaneously, including events coordination and
schedulingSelf-motivated, articulate, cool under stress, excellent
verbal, written communications and strong interpersonal skills.Must
be willing to work flexible hours, i.e. attend after hours events
roughly once per week.DesiredNice to have Skills (not required):
Familiar with G-Suite Products (very helpful)BA/BS Degree required
in any field (preferably Marketing or Hospitality)
Keywords: Intellipro Group Inc, Sunnyvale , Event Coordinator (Sunnyvale, CA), Other , Sunnyvale, California
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