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Executive Assistant

Company: TalentHub Worldwide
Location: Sunnyvale
Posted on: February 16, 2020

Job Description:

Company Description

Digital Media Company

Job Description

Digital Media Company located in Sunnyvale seeks an Executive Assistant for an immediate temp to perm role.

--- Based in Sunnyvale, this Executive Assistant will support the VP. The successful candidate will be an organized, self-starter with a minimum of 5+ years of related experience supporting an executive for a fast-paced company. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness. The position requires an individual that is resourceful and can work autonomously, take initiative and demonstrate excellent follow through. Candidate must be a team player and exhibit strong interpersonal skills and the ability to manage complex assignments. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy and timeliness.

Responsibilities:

--- Conducts administrative tasks related to internal and external meetings and operations, national and international travel, and communications with employees and customers around the world.

--- Works with Executive Assistant to the VP to effectively manage VP's calendar, meetings, and events so that working days are efficiently organized.

--- Assists with logistical planning of events including lodging, entertainment, travel, and meeting coordination.

--- Coordinates communications, agenda planning, logistics, meeting facilitation, and follow-up for management meetings.

--- Provides detailed data, information and resources in preparation for meetings.

--- Serves as liaison to executive committees and other divisions and corporate administration groups. Works closely with Executive Assistants throughout the company.

--- Some word processing and excel spreadsheet functions which may include graphs and tables. Creates presentations, organizational charts, project management tools, and other documents as needed.

--- Must be able to maintain strict confidentiality of corporate information.

--- Answers phones, screens calls, and directs calls to the VP and / or voicemail. Greets visitors, maintains visitor log (when required), and arranges taxi or car service for visitors as needed.

--- Processes miscellaneous tasks on an as needed basis.

Qualifications

Qualifications:

--- A minimum of 5 years of experience as an Executive Assistant.

--- A minimum of 3 years of experience with C-Level Executive support or a minimum of 2 years of experience supporting a VP/ President preferred.

--- High level experience supporting executives in a fast-paced high-tech environment preferred.

--- Bachelors of Art / Science or college coursework in communication and / or business administration preferred.

--- Must be articulate and possess excellent verbal and written communication skills. Excellent grammar and spelling a must.

--- Excellent computer skills; highly experienced in Windows including Outlook,

PowerPoint, Word and Excel. Experience with SharePoint helpful. Typing skills of 60 wpm.

--- Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in work flow.

--- Exhibits professionalism and composure in stressful situations and in meeting short deadlines.

--- Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information across audiences.

--- Ability to work in a team environment with a diverse group of staff essential.

Additional Information

Hourly Wage for the role is up to $35 per hour

Keywords: TalentHub Worldwide, Sunnyvale , Executive Assistant, Other , Sunnyvale, California

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