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Contract Administrator - Sunnyvale, California

Company: Turner & Townsend
Location: Sunnyvale
Posted on: December 5, 2019

Job Description:

Recruiter Turner & Townsend Location Sunnyvale, United States Salary Competitive Posted 14 Nov 2019 Closes 14 Dec 2019 Ref *************** Sector Engineering Category Management Contract Type Permanent Hours Full Time You need to sign in or create an account to save Job Description Contract Execution - Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals and upload to contract repository. Liaise with the in-house Legal team regarding contract compliance. Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow. Purchase Order Management - Generate and manage purchase orders to accompany executed contracts. Vendor Enrollment & Management - Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures. Project Funding - Collaborate with the project team to ensure projects have sufficient funding to execute work. Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup. Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team. Invoice Tracking - Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly. Invoice Log and Dashboard - Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized and metrics are accurately calculated. Reporting - Assist in compiling monthly reports for Client approval. Provide additional financial administration support to project teams and Central Services department as required. Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan. Support projects through both internal and external audit. Qualifications A minimum of 3 years of relevant experience. Understanding of procurement/sourcing and contract activities. Understanding of the invoicing process, Accounts Payable etc. Experience with financial management software. Highly self-motivated and customer centric. Desire to meet and exceed agreed service levels. Excellent interpersonal skills including great communication. Knowledge of Google G Suite, including: Docs, Sheets, Slides, and Drive. Strong people management skills. Stakeholder management is key in this role. Able to apply governance, maintain quality and rigid QA/QC. #LI-MB1 Additional Information Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If you'd like to view a copy of the company's affirmative action plan, please email *************************** . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at ************ or *************************** . This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response All your information will be kept confidential according to EEO guidelines. Sign up for job alertsGet new jobs for this search by email Email jobs

Keywords: Turner & Townsend, Sunnyvale , Contract Administrator - Sunnyvale, California, Other , Sunnyvale, California

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