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Manager, Recruiting Operations

Company: Proofpoint
Location: Sunnyvale
Posted on: August 15, 2019

Job Description:

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

At Proofpoint, we have a passion for protecting people, data, and brands from today's advanced threats and compliance risks. We hire the best people in the business to:

------------Build and enhance our proven security platform

------------Blend innovation and speed in a constantly evolving cloud architecture

------------Analyze new threats and offer deep insight through data-driven intel

------------Collaborate with customers to help solve their toughest security challenges

We are singularly devoted to helping our customers protect what matters most. That's why we're a leader in next-generation cybersecurity-and why more than half of the Fortune 100 trust us as a security partner.

The Role

As the Manager, of Recruiting Operations at Proofpoint, you will report to the Sr. Director, Talent Acquisition, and will be an integral member of the Recruiting team with the ability to make an impact both internally and externally. As a people manager, you will manage the global Recruiting Coordination team, ensuring process efficiencies are in place for our recruiting teams in the U.S. and EMEA. In addition to leading operations and managing recruiting compliance, you will also own Proofpoint's Contingent Workforce Program, managing all vendors and facilitating contingent hiring worldwide. You will serve as the main point of contact for internal needs related to contingent workforce hiring. You will also manage the background check process and vendor relationship. The ideal candidate will be customer service focused and have the ability to work well in an unstructured environment and balance multiple competing priorities while maintaining a high rate of success and attention to detail. A candidate who has a love of technology and cares deeply about cyber security is preferred!------

Your day-to-day

------------Lead and provide guidance and mentorship to the Recruiting support team. Ensure the team is functioning well and provide direction / remove roadblocks as needed.

------------Our team always strives for improvement! Utilize your deep recruiting experience to conduct regular assessments of process inefficiencies and develop solutions that address the true challenges while ensuring scalability and full team education and adoption.

------------Develop operations assimilation plans for recruiting coordinators, sourcers and recruiters. Maintain policy and training manuals, recruiting wiki, etc. Build resources that educate team members and employees and help others to be successful.

------------Analyze and recommend enhancements to processes as related to the candidate experience. We strive to provide all candidates with a top notch experience, and the Recruiting Operations Manager will review each candidate touch point to make certain we are providing the best experience possible.

------------Administer global recruiting compliance and processes (e.g. background screening, internal process requirements, collection and storage of required documents etc.).

------------Oversee the Contingent Workforce Program and all contingent recruiting (i.e., vendors, agency temps and independent contractors) and on-boarding, identify and vet agency partners and vendors globally, and track all program data. Establish relationships and partner with leaders and HR Business partners to educate on process and policies regarding the contingent workforce program. Work directly with hiring managers on processes and recruiting.

------------Negotiate agency contracts, including terms, mark up and conversion rates.

What you bring to the team

------------A sense of humor! We are a fun and cohesive group who functions well as a team. Our inclusive team dynamic will only be enhanced by your positive attitude!

------------8+ years of progressive experience in Recruiting, with at least 2 years as a people manager (high tech experience is a HUGE plus!).

------------Strong experience with an HRIS, ATS, and/or workforce planning system.

------------Experience managing or building a high performing team.------You understand what it takes to inspire your team, keep them motivated and tie them into the bigger vision.

------------Effective project management / time management skills. You are a critical thinker and can determine when issues need to be escalated, and what the right path of escalation should be.------You are able to exercise sound judgement and make appropriate decisions and assessments.

------------The ability to own a global program, and utilize resources effectively. You have a global mentality, and the ability to think across functions and cultures.

------------Self-starter mentality with ability to work autonomously and produce results on a varied number of projects. You are a roll up your sleeves and make it happen kind of person!

------------Capability to efficiently manage deliverables in a fast-paced environment while remaining organized and communicative. You are nimble, thrive in ambiguity and enjoy making your own path.

------------You are known for being an exceptional partner. You know how to tell a story and how to bring people along in the journey. You possess excellent interpersonal skills that help build trust and develop long term relationships. You have the ability to effectively influence at all levels of an organization, using data to illustrate recommendations.

------------Experience in contingent workforce program management/design/enhancement that is business enabling with appropriate buy in/understanding to ensure successful implementation and compliant execution.

------------You don't have to have been an English major - but you are effective in both written and spoken communication. In addition to mindfulness toward grammar/spelling, you know how to communicate message appropriately to different audiences.

Why Proofpoint

As a customer focused and driven-to-win organization with leading edge products, there are many exciting reasons to join the Proofpoint team. We believe in hiring the best the brightest and cultivating a culture of collaboration and appreciation. As we continue to grow and expand globally, we understand that hiring the right people and treating them well is key to our success! We are a multi-national company with locations in 10 countries, with each location contributing to Proofpoint's amazing culture!


If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Keywords: Proofpoint, Sunnyvale , Manager, Recruiting Operations, Executive , Sunnyvale, California

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