Marketing Communications Specialist

Company: Smartdept. inc.
Location: Sunnyvale
Posted on: November 17, 2023

Job Description:

smartdept. inc. is searching for a Marketing Communications Specialist for a Medical Appliance Development client in Sunnyvale, CA . The ideal candidate will have 3+ years of experience working in a corporate setting, preferably on a communication team . This is a fully hybrid (onsite requirement once a month for team meetings) , 6-month contract opportunity that has the possibility to extend into late 2024. The pay for this position is expected to be $37/hr - $47/hr depending on experience. What You'll Do:

• Handle administrative and project management tasks for a variety of projects in support of the Executive Communication team
• Perform updates and maintenance to the team's internal website including:
  • Posting new content, maintaining the site inventory spreadsheet, coordinating semi-annual audits of the site, and drafting the monthly newsletter
  • Team documentation updates and creation
  • Support the executive speaking engagement process:
    • Content storage for event workflow, update events and projects in Workfront, participate in early steps of executive engagement process, create "starter briefs" for handoff to Executive Communications lead, collect and summarize requests for exec engagements for submission to appropriate decision-maker
    • Monitor the team's inbox for inquiries and triage to appropriate team members.
    • Proofread written materials if/when needed
    • Provide QA reviews for PowerPoint presentations, following guidelines provided by the Brand team
    • Pull reports from WorkFront, Unily, and Salesforce platforms to create the team's monthly metrics report in PowerPoint
    • Facilitate coordinated exec comm content approval reviews for events with more than one speaker
      
    • Reach out to identified global or regional approval leads with a heads-up on needed reviews
      
    • Coordinate with Exec Comm lead and collect all content for review, create approval review Box folders to share with approvers, and send out a consolidated email with content for approval and due date
      
    • Consolidate all approver feedback into one document to share with the exec comm
      
    • Attend weekly staff meetings via Zoom
    • Update event profiles on the team's Salesforce calendar
      
    • Attend periodic all-hands team meetings onsite in Sunnyvale What You'll Need:
      • 2+ years experience working in a corporate setting, preferably on a communication team
      • Highly computer literate with capability in email, and MS Office Suite: specifically PowerPoint, Excel, and Word (required)
      • Positive, results-driven attitude and a resolve to win
      • Ability to manage multiple priorities with flexibility while maintaining a high level of detail orientation Nice to Have Skills/Experience:
        • High-level competency with PowerPoint
        • Experience with Workfront
        • Experience in Salesforce calendaring
        • Experience working on a communications team
        • Experience working for a large corporate company
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Keywords: Smartdept. inc., Sunnyvale , Marketing Communications Specialist, Advertising , Sunnyvale, California