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Executive Administrative Assistant

Company: Volt Workforce Solutions
Location: Sunnyvale
Posted on: November 11, 2019

Job Description:

Executive Administrative Assistant in Sunnyvale, CA at VoltDate Posted: 10/21/2019Job Snapshot

  • Employee Type: Contingent
  • Location: Sunnyvale, CA
  • Job Type: Administrative/Secretarial
  • Duration: 96 weeks
  • Date Posted: 10/21/2019
  • Job ID: 202825
  • Pay Rate $45.0/Hour
  • Contact Name Volt BranchJob DescriptionVolt Workforce Solutions is currently seeking Highly skilled Profession Executive Administrative Assistant for a well known Semiconductor Sale corporation. This will be a fast paced, flexible and professional environment. We are seeking candidates with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.Duties include:
    • Plan and schedule complex calendar(s)
    • Organize agendas for group meetings (both internal and external)
    • Schedule meetings abroad with other executive admins and VP of Sales
    • Contact customers as needed
    • Manage complex business travel that includes international travel with potentially last-minute changes
    • Manage complex expense reports that includes currency conversion
    • Negotiate and manage the needs of individuals or groups requesting time with the Global Vice President independently committing his/her time.
    • Use independent judgment to keep the Global Vice President informed of matters that require his/her attention.
    • Serve as the liaison to various internal and external communities, including screening correspondence and telephone calls
    • Compose correspondence; develop, review and edit presentations and documentation Maintain organizational charts
    • Other duties as assignedDESIRED QUALIFICATIONS:
      • 5 or more years of related experience working for an executive as an Executive Assistant in a mid sized company
      • 5 or more years of experience working in a sales organization
      • Concur system experience
      • Associates degree in business or another related fieldEDUCATION & EXPERIENCE (REQUIRED):
        • High school diploma and five years of relevant experience or combination of education and relevant experience.
        • A caliber of maturity necessary for this role, including maintaining confidentiality of sensitive information.
        • At least 3 to 5 years related experience working for an executive level professional.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
          • Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
          • Ability to learn new computer applications or software.
          • Excellent verbal and written communication skills, including strong phone skills and active listening.
          • Editing and proofreading.
          • Excellent planning and organizational skills.
          • Ability to take initiative and ownership of projects.
          • Demonstrated ability to handle sensitive issues and maintain confidentiality.
          • Build sustainable relationships of trust through open and interactive communication.
          • Ability to communicate and coordinate with internal and external department leaders.
          • Ability to multi-task, adapt to changing priorities and meet deadlines.
          • Communicate courteously by telephone, email, letter and face to faceWorking days:
            • Monday through Friday
            • Core hours are 9 am to 5 pm
            • Must have ability to work nonstandard hours to address immediate, urgent needsHours per week: 40In order to promote this harmony in the workplace and to obey the laws related to employment, Volt maintains a strong commitment to equal employment opportunity without unlawful regard to race, color, national origin, citizenship status, ancestry, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity, gender expression, marital or parental status, age, mental or physical disability, medical condition, genetic information, military or veteran status or any other category protected by applicable law.

Keywords: Volt Workforce Solutions, Sunnyvale , Executive Administrative Assistant, Administration, Clerical , Sunnyvale, California

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