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Department Admin Assistant (Contractor)

Company: Baidu USA
Location: Sunnyvale
Posted on: July 14, 2019

Job Description:


  • Provide support to Directors inAutonomous Driving Unit Department (such as calendaring, scheduling, conference room reservations, travel planning, reimbursement and budget management)
  • Manage and plan events organized byAutonomous Driving Unit, including but not limited to conference sponsorships, Baidu speaker series, learning talks, etc.
  • Manage quarterly team off-site and team building, from conception and planning to execution
  • Collect feedbacks from each team regularly and take actions accordingly
  • Assist with team members on logistic arrangements (international conference calls, video conferences, meeting scheduling and coordination, in person visits and in office visits, visa application, HQ badge etc)
  • Assist with new hires of Autonomous Driving Unit on boarding
  • Assist with company event organization (such as annual party)
  • Purchase and asset management (asset including but not limited to books, swags)
  • Assist contract management related to Autonomous Driving Unit
  • Draft department annual budget plan and quarterly budget management

    Desired Skills and Experience

    • A Bachelor's degree (BA or BS) is required
    • Chinese Mandarin fluency required
    • Ability to effectively communicate and collaborate with a diverse range of people and job functions
    • Excellent organizational, verbal, multi-tasking, and written communication skills
    • Ability to remain energetic in a fast paced environment
    • Strong desire to learn and acquire new skills
    • Flexibility with regards to work schedule
    • Detail oriented

      Culture Fit:

      • Mission alignment: If you want to be part of Baidu ADU to accomplish an audacious mission, we will provide you the best possible platform to do that.
      • Self­-directed: We work best with people that are driven, motivated, and aspire to greatness. Are you the sort of person that, if you had time on your hands, will independently find interesting ways to push the envelope?
      • Hungry to learn: We are eager to see you learn new skills and grow. But learning is hard work and this is something we hope you want to do.
      • Team orientation: We work in small, fast­-moving teams. We don't believe in lone wolves. We watch out for each other, and go after big goals together as a team.

Keywords: Baidu USA, Sunnyvale , Department Admin Assistant (Contractor), Administration, Clerical , Sunnyvale, California

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