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Administrative Assistant

Company: Pinnacle Group
Location: Sunnyvale
Posted on: August 4, 2022

Job Description:

Administrative Assistant I
"COVID-19 considerations: All individuals working on-site must be fully vaccinated against COVID-19"
Schedule Notes: (Remote till we are in temporary work agreement) Ideally seeking candidates w/administrative + audiovisual experience or administrative + project management experience for small - med projects Will be 2-3 rounds of interviews w/current admin and mgmt
* As Executive Assistant:
o Managing daily calendars of 4 Client directors
o Entering, validating, and closing expense reports
o Planning and executing meetings and team events with teams of 100+ people
o Planning and booking travels
o Supporting book keeping and budgeting within compliance rules
o Creating and updating databases for financial, personnel, and other information
o Track and replace office supplies, as necessary
o Assist other admins, as needed
* As Project Manager:
o Planning small to medium projects
o Tracking tasks and owners and providing regular status updates
o Closing projects and summarizing outputs
* As Audio/Visual Communications Expert:
o Creating impactful video communications using Final Cut Pro X
o Creating impactful Keynote slides
o Creating formatted emails for special communications to the team
* 7+ years as executive assistant in reputed companies
* Extremely strong video making skills with Final Cut Pro X (Should be able to share a portfolio)
* 5+ years as a project manager
* Strong facilitation and communication skills with large teams (50+ people)
* Strong ability to plan ahead and see around corners
* Strong Keynote documentation and written communication skills
* Education: Arts or business degree preferred, but not mandatory
* Collaborative, high energy self-starter, and quick learner

Keywords: Pinnacle Group, Sunnyvale , Administrative Assistant, Administration, Clerical , Sunnyvale, California

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