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Sr. Administrative Assistant

Company: Lendlease
Location: Sunnyvale
Posted on: November 16, 2021

Job Description:

Job Summary

The primary responsibility of the Senior Administrative Assistant is to assist with the administrative and secretarial duties of the group/office, much of which is of a sensitive and confidential nature.

Essential Job Functions, Duties and Responsibilities

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

  • Type correspondence, meeting minutes, compile required documents in standard company format, etc. Prepare own correspondence and compose for signature as directed.
  • Develop and maintain filing system.
  • Answer telephones, take messages, screen and handle routine items.
  • Maintain supervisor's calendar; arrange and schedule meetings; coordinate business and client meetings.
  • Open and distribute mail for project/department.
  • Arrange for travel, hotel, and car reservations.
  • Assist in the maintenance and update of accounting reports.
  • Prepare, compile and distribute monthly reports and may prepare quality indicators.
  • Handle and/or administer corporate/confidential documents.
  • Function as a liaison between supervisor and other company personnel.
  • Proficient knowledge of company organization, policies, practices and personnel in order to carry out responsibilities.
  • Work closely with staff to answer questions and assist their needs as applicable. Arrange for training and development of staff as needed.
  • May interview, train and participate in the development of administrative personnel
  • May represent administrative staff at meetings and conferences where administrative representation is necessary.
  • May supervise administrative personnel.

    General Background and Minimum Requirements
    • Two-year business and/or secretarial school or equivalent.
    • 5 to 7 years of work experience.
    • Excellent communication skills with the ability to direct and organize others.
    • Proven ability to perform a variety of critical and often confidential tasks with constantly changing priorities.
    • Excellent proofreading and grammar skills required.
    • Preferred shorthand or fast longhand skills.
    • Proven ability in planning, organizing and implementing work priorities Proven ability to work independently.
    • Proven ability to meet deadlines, carry through assignments and exhibit accuracy and neatness.
    • Proven ability to interact, develop and maintain a positive working relationship with personnel on all levels, both within the company and with clients.
    • Proven proficiency in word processing (55-WPM) including proficiency in current corporate software packages.
    • Proficiency in operation of standard office equipment.
    • Construction terminology and construction work experience preferred.

      Please Note: Certain site-based roles may require adherence to additional client requirements to work on site, which may include COVID-19 vaccinations

      Lendlease is all about creating places where people feel comfortable in their environment, allowing us all to be the best we can be. We have long upheld the values of Equity, Diversity & Inclusion - no matter who our people are, where they are from, or what their beliefs are. A diverse and inclusive workplace not only means people feel valued and accepted, it helps build a better, stronger and more innovative Lendlease.

      Committed to advancing Equity, Diversity & Inclusion within our workforce, our Americas CEO, Denis Hickey, is a signatory of CEO Action for Diversity & Inclusion---, the largest CEO-driven business commitment to advance diversity and inclusion in the workplace.

      At Lendlease, we are committed to building a better tomorrow, where everyone feels welcome, valued, and respected. #diversity

      Lendlease is an equal opportunity, affirmative action employer.

      All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability. Please Click Here for an explanation of your Equal Employment Opportunity rights.

      VEVRRA Federal Contractor

      Lendlease Job Applicant Privacy Notice for California Residents

      Please click on the link to view the Lendlease Privacy Notice for California Residents

      We are an E-Verify Participant: English & Spanish

Keywords: Lendlease, Sunnyvale , Sr. Administrative Assistant, Administration, Clerical , Sunnyvale, California

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