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Executive Admin

Company: Genesis10
Location: Sunnyvale
Posted on: September 15, 2020

Job Description:

Genesis10 is seeking an Executive Assistant for a contract position with our client located in Sunnyvale, CA. Summary We are looking for an Executive Assistant to provide comprehensive executive support to our senior-level executives. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of the executive team and flexibly accommodating work schedules. Responsibilities Full support of 1 Vice President Partial support of 5 Directors Plan, organize, manage and analyze multiple calendars (above) General support for team of 300 Set agendas, prepare presentations, document meeting minutes and manage action items Partners with Leadership to capture their voice for written communication Coordinate travel arrangements with the expectation of heavy travel and last minute changes, including passport and visa applications Manage and reconcile expense reports, purchase and procurement requisitions and contracts Organize meetings and special events, not exhaustive of all hands, off-sites, culture events, luncheons, fireside chats, social events, team building, etc. Take initiative to create and foster culture programs to increase morale across the organization Partner with HR, Finance, Legal and other teams on reporting and reconciliation Applies judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction Proficiently answer, screens and route internal and external inquiries Learn about department or company-wide cost savings standards and expectations, proactively pursuing other options when appropriate Provide input for ways to improve structures and efficiency of the organization Develop and maintain administrative processes, that reduce redundancy and improve accuracy, while achieving organizational objectives Maintain an advance degree of confidentiality along with excellent judgement and discretion Assist with incremental move requests and drive team office moves Provide back-up support for other assistants when needed Basic Qualifications 5 years of experience working at a senior andor executive level Preferred Qualifications Excellent communication and analytical skills, specifically related to time management, budgets and projects Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks Understands and meets deadlines and time sensitive issues in a fast paced environment Executes flawlessly in highly ambiguous and dynamic environment Intuitively sees gaps and proactively develops effective solutions Builds relationships with assistant community as well as with internalexternal leaders and other team members Maintains confidentiality and acts with discretion with a high degree of maturityprofessionalism with senior leadership Manages stakeholders effectively Proactively volunteers for special projects Ability to create andor modify processes and scale best practices across the organization and within the broader EA community Ability to quickly learn and adopt new technologies and be flexible Adapts to changes in systems, tools, and processes If you have the described qualifications and are interested in this exciting opportunity, apply today About Genesis10 Genesis10 is a leading U.S. business and technology consulting firm with hundreds of clients needing proven talent and solutions to power their strategic initiatives. If you are a high performing business or IT professional with solid, referenced experience, we want to meet you. Genesis10 recruiters and delivery professionals are highly accomplished career advocates, who get to know you beyond your resume to position you with the opportunities that fit your skills, experience and aspirations. We have benefit options to fit your needs and a support staff that works with you from placement throughout your engagement - project after project. To learn more about Genesis10 and to view all our available career opportunities, please visit us at www.genesis10.com "Genesis10 is an Equal Opportunity Employer, MFDV"

Keywords: Genesis10, Sunnyvale , Executive Admin, Administration, Clerical , Sunnyvale, California

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